Functions of the Diocesan Search Committee: Assessing Proposals
The Search Committee will assess all proposed persons according to both the canonical requirements and the "local requirements" in the memorandum. The task of assessment can be broken down into two parts:
(a) gathering the information upon which to base the assessment, and
(b) making the assessment.
The applicants will supply information about themselves, obviously. However, the Committee may need information from other sources as well, for example, to find out whether the person is "known and recognized within the person's community as being a person of integrity and moral stature" (Constitution, s. 6.02(d)) or "has those qualities and abilities of leadership experience and learning that will enable that person to fulfil the duties of a chief pastor in the Church of God." (Constitution, s. 6.02(e)). There may also be aspects of the local requirements which require gathering information from a source other than the proposer. The Search Committee should adopt a process for gathering all this external information.
When it comes to assessing proposals, the Search Committee will assess according to the canonical and local requirements. The Committee may reject any proposed person, as long as the reason for rejecting relates to some aspect of the criteria.
The Committee is free to adopt any procedure it thinks appropriate. It can decide for itself whether its decisions will be made by a simple majority or otherwise. The Committee does not have to be unanimous in its decision. If the Committee has concerns or questions, it can adopt a policy to give any proposed person a chance to speak or have someone else speak to that question or concern.
Prov. canon 9.10(e) requires the Committee to inform any external proposer if the Committee decides not to nominate the person put forward. However, in general there is no requirement that the Committee communicate to the proposed person or the proposer anything else regarding its final decision. In fact, the canons require the Committee to be very careful about confidentiality. All aspects of the deliberations are to be kept confidential. Until a person has consented to be nominated, the fact that he or she is considering and being considered for nomination must be held in confidence.
When the assessment is completed, the Committee must obtain the written confirmation that the persons to be nominated consent to their nomination. The end result of the Committee's assessment will be a list of persons the Committee intends to nominate. That should be the only report the Committee makes about its work.